Before shipping you should hold: the sales contract and commercial invoice, the export declaration (customs form showing the VIN), the vehicle registration certificate, and the bill of lading or rail waybill once cargo is loaded. Verify them like this. The VIN on the invoice, the export declaration, and the waybill must be identical, character for character. The registration certificate should show a clear ownership chain with the seller as the current owner; ask for a scan before payment. The export declaration proves the car legally left China and is essential for customs clearance at destination. If the exporter cannot provide the registration certificate or hesitates on the VIN check, pause the deal. Also confirm who handles the document courier: originals should arrive before or with the vessel, because many ports will not release a car without original bills of lading.

A proper pre-shipment inspection is more than photos — it is a documented technical examination covering four areas. 1. Structure: paint thickness readings across the body, weld inspection of pillars and chassis rails, rust assessment underneath. 2. Mechanical: engine compression or at least a cold-start video, transmission shifts through all gears, suspension noise test on uneven roads, brake pad and disc thickness measurements. 3. Electronics: full OBD diagnostic scan with printed fault codes, all lights, windows, AC, infotainment, and driver-assistance functions tested. 4. Documentation: VIN and engine number physically matched to the registration certificate, photos of the certificate itself. Insist on a written report with photos, measured values, and a clear pass/fail conclusion per section. Make final payment conditional on this report, not on the seller's word or showroom-condition photos.

Key documents to request and verify: 1. Export declaration (报关单): proves the car legally left China. Check the VIN, model and exporter name match the car. 2. Commercial invoice: must match your payment amount; customs uses it to assess duties. 3. Bill of lading: confirm the consignee is you or your agent, and the VIN/container number is correct. 4. Certificate of origin: needed for tariff preferences in some markets. 5. Condition/inspection report: ideally from an independent third party, with photos and dates. Verification tips: cross-check the VIN on every document — any mismatch causes customs holds. Ask your destination customs broker to review scanned copies before the car ships, and release the final payment only after documents pass that review. A legitimate exporter will provide all of these without hesitation.