A compliant shipment from China includes a standard document set. Verify you receive all of them before the ship departs, because correcting documents mid-transit is slow and expensive. The core set: commercial invoice, bill of lading (original, if your country requires presentation for customs), packing list, certificate of origin, and the export customs declaration. For used cars, also expect the Chinese registration certificate copy, deregistration proof, and a condition/inspection report. Some destinations require additional certificates — GCC states need GSO conformity, EU countries need COC or individual approval, several African nations require BESC/ECTN tracking numbers issued before loading. Your customs broker will typically need the invoice and bill of lading at minimum, plus proof of vehicle age and emissions where age limits apply. Ask your exporter for scanned copies the day the vessel sails, not when it arrives: pre-clearance can cut port storage fees significantly. One caution: the invoice value must match your payment records. Under-declaring to save duties is customs fraud in most countries and risks seizure.

Be sure to verify the draft Bill of Lading as soon as possible after the ship departs. Once the original is issued, changes will incur high amendment fees and may prevent the customer from picking up the goods.

A structured live video inspection can catch most mechanical problems. Ask the seller to do the following in order: Cold start: film the engine bay before starting — check for leaks, cracked hoses, and corrosion. Then start from cold and listen for rattling or knocking during the first minute; abnormal noises on cold start often mean worn internals. Fluids: pull the oil dipstick — milky or foamy oil suggests head gasket issues. Check coolant color and level. Transmission: with the car warmed up, film each gear shift, forward and reverse. Hesitation, harsh jerks, or slipping RPM are red flags. Brakes: test at low speed in a safe area — the pedal should feel firm, not spongy, and the car must not pull to one side. Tires: walk around and film each tire's sidewall and tread. Uneven wear suggests alignment or suspension problems. Combine this with an independent pre-shipment inspection for a professional report — the video call is your first filter, not the final verdict.