Before shipping you should hold: the sales contract and commercial invoice, the export declaration (customs form showing the VIN), the vehicle registration certificate, and the bill of lading or rail waybill once cargo is loaded. Verify them like this. The VIN on the invoice, the export declaration, and the waybill must be identical, character for character. The registration certificate should show a clear ownership chain with the seller as the current owner; ask for a scan before payment. The export declaration proves the car legally left China and is essential for customs clearance at destination. If the exporter cannot provide the registration certificate or hesitates on the VIN check, pause the deal. Also confirm who handles the document courier: originals should arrive before or with the vessel, because many ports will not release a car without original bills of lading.

Europe and some developed countries have very strict regulations on greenhouse gases. If required by customs, we will specify the exact refrigerant type and charge amount according to the vehicle's air conditioning compressor nameplate in the remarks section of the packing list and commercial invoice.

The key document is the 机动车登记证书 (Vehicle Registration Certificate), the green booklet proving ownership. Along with it, the seller should provide the 行驶证 (driving license for the vehicle) and their ID. Verification steps: 1. Check that the VIN/chassis number on the certificate matches the car exactly, stamped on the dashboard and door frame 2. The certificate's 所有人 (owner) field must match the seller's company name or the export agent they claim to work with 3. Look at the registration history pages—frequent transfers in a short period can indicate problem cars being flipped 4. Confirm the car is not marked 抵押 (mortgaged/pledged to a bank) Be cautious if the seller only shows photos of these documents and refuses a live video panning across the original booklet with the day's newspaper. Also verify the export company has 二手车出口资质 (used-car export qualification)—a legitimate exporter will share their license number, which you can cross-check on Chinese commerce bureau websites.